How do you handle a group arriving at different times?
Short answer
Collect everyone's flight numbers and arrival times in one shared view, then agree the rule before anyone flies: whether early arrivals wait or go ahead. Deciding it in advance is what stops a two-hour negotiation at baggage claim.
Get the flights out of the chat
Flight details pasted into a group chat are effectively lost. You need every flight number, arrival time and terminal in one place you can look at as a whole — that's what makes the pattern of the day visible.
Agree the rule up front
- Early arrivals collect the keys and check in; late arrivals meet at the accommodation
- Cluster arrivals within 45 minutes of each other into shared transport
- One clearly named meeting point — a specific café, not "arrivals"