What's the best way to share an itinerary with a group?
Short answer
Use one shared plan that everyone can edit, not a message, a PDF or a screenshot. Read-only itineraries go stale the first time something changes, and then half the group is following an old version.
Why the group chat fails
Anything posted in a chat scrolls away within hours. By the time the trip starts, the current plan and four superseded versions are all still sitting in the thread, and nobody knows which is which.
Why a PDF or a screenshot fails
It's accurate exactly once. The first restaurant change makes it wrong, and the person holding the file becomes a bottleneck for every update — which is how one person ends up doing all the planning.
What actually works
- One shared plan with a single link, editable by everyone
- Flights and arrival times in the same place as the day-by-day